1. Agree the rules
You tell Artie what matters: people and topics to surface, what can be labeled or archived, what counts as routine and what always stays with you. The connected Gmail account and its permissions set the limits.
Triage your inbox
Artie sorts new mail by what needs you, drafts the replies you would send and gives you a short list of what is waiting, within the send rules you set.
inbox
Example brief · Hypothetical workflow
Your brief
Triage my inbox each morning. Tell me what needs me today, draft replies to the routine ones and leave anything about contracts to me.
ArtieAPP
I’ll sort new mail by what needs you, draft the routine replies and flag anything your rules keep with you.
See example output ↓How Artie handles it.
Starts: When mail arrives in the connected inbox, or at the triage times you choose.
2. Sort and draft
Artie reads new threads, labels each by its next action and drafts replies in the original thread from your earlier correspondence and the facts you have shared. Anything involving a decision, money or a new commitment is surfaced instead of answered.
3. Hand back a short list
At the time you choose, you get what needs you, the drafts ready to review and what was filed. Drafts go out only when you approve them or have allowed sending for that kind of reply.
Start the day with the inbox already sorted.
Use this for the everyday flow of new mail. Following up on threads where you are waiting on someone else has its own workflow.
Hypothetical finished result
Example output
Morning inbox summary
Hypothetical: 38 new emails arrived overnight in a founder’s inbox.
- Needs you
- Three threads: a customer asking to move their renewal date, a candidate accepting an offer with a start-date question, and a contract redline from legal. Each links to its thread with a one-line summary.
- Drafts ready
- Five replies wait in their threads, unsent. One reads: “Thanks for the introduction. Would 2:00 or 3:30 on Tuesday suit you?”
- Filed
- Newsletters and receipts are labeled and archived, and two vendor pitches are labeled for later, as your rules specify. Nothing was deleted.
The apps this job needs.
Connect the accounts and actions for your workflow. Start in Artie or add your Artisan to Slack; access stays within your account permissions.
Explore apps- Gmail
- Connect the inbox and allow reads, labels and drafts. Enable sending only for the reply types you want sent without review.
- Google Calendar (optional)
- Connect your calendar so scheduling replies offer times you actually have free.
Questions about this workflow
Will Artie send email without asking?
Only for reply types you have explicitly allowed. By default, replies are drafts for your review.
Does Artie delete anything?
Not unless your rules say so. Filing means labels and archiving, which you can undo.
What about sensitive mail?
Name the senders and topics to leave alone. Artie surfaces them without drafting, and the account permissions you set still apply.