1. Read the interview plan
Nick reads the Greenhouse interview plan for the stage: interviews, panelists and durations, plus your rules for breaks, order and time zones.
Coordinate interview loops
Nick builds interview schedules from your Greenhouse plan and interviewers’ calendars, drafts the candidate invitation for your approval and reworks the loop when plans change.
With Nick, Recruiter
interview-scheduling
Example brief · Hypothetical workflow
Your brief
Schedule the onsite loop for the product designer finalist next week: four interviews, a break after the second and the hiring manager last.
NickAPP
I’ll find times that fit the panel and your rules, then bring you the candidate invitation to approve.
See example output ↓How Nick handles it.
Starts: When a candidate moves to an interview stage in Greenhouse, or an interviewer’s availability changes.
2. Find times that work
Through connected Google Calendar access, Nick checks the panel’s availability and proposes a schedule that follows your rules. Where nothing fits, Nick suggests the smallest change, such as a trained substitute or a second day, for you to choose.
3. Confirm and keep it current
The candidate invitation is drafted for a recruiter’s approval before it goes out; once approved, calendar holds go to the panel. If an interviewer declines or the candidate asks to move, Nick proposes a revised schedule rather than leaving a gap.
A loop that fits everyone’s week.
This covers scheduling and reshuffles. Collecting scorecards after the interviews is handled by the scorecard workflow.
Hypothetical finished result
Example output
Onsite loop proposal
Hypothetical: a four-interview loop for a product designer finalist in another time zone.
- Schedule
- Tuesday, 10:00 to 14:30 in the candidate’s time zone: portfolio review, collaboration exercise, a 30-minute break, design-systems interview, then the hiring manager. Each proposed panelist, including the substitute below, shows as free.
- Conflict handled
- The design-systems interviewer is on leave that Tuesday. Nick proposes a trained substitute listed in the interview plan, flagged for the recruiter’s approval.
- Candidate invitation
- Draft: “We’d love to host your onsite on Tuesday. Here’s the schedule in your time zone, with a break after the second interview. Does this work for you?” It waits for recruiter approval.
The apps this job needs.
Connect the accounts and actions for your workflow. Start in Artie or add your Artisan to Slack; access stays within your account permissions.
Explore apps- Greenhouse
- Connect the jobs and interview plans, with access to stages and panel assignments.
- Google Calendar
- Connect the interviewers’ or scheduling calendars, with permission to create holds.
- Gmail (optional)
- Connect the recruiting inbox if invitations go by email, with sending held for approval.
Questions about this workflow
Does Nick message candidates directly?
Candidate messages are drafted for a recruiter’s approval. Once you approve, Nick can send through the connected account.
What happens when an interviewer cancels?
Nick proposes a substitute or a new time and asks before anything changes on the candidate’s schedule.
Can Nick handle time zones?
Yes. Schedules are shown in the candidate’s time zone, and each interviewer’s calendar is checked in their own.